ADA: Tracking Attendance & Mitigating Absenteeism

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This CCIS webinar explores practical approaches to documenting Average Daily Attendance in Independent Study programs, with examples from multiple school models. Panelists discuss how schools track work completion, synchronous and asynchronous instruction, student engagement, and attendance records using paper-based systems, Google tools, student information systems, and online learning platforms.

Designed for Independent Study educators, charter school leaders, and site administrators, the session emphasizes the importance of clear documentation, internal review, auditor expectations, and flexible systems that still align with Independent Study requirements. The speakers also share strategies for identifying lack of progress, supporting students through intervention processes, and using regular communication to reduce absenteeism.

What You’ll Learn

  • Learn how different Independent Study programs document ADA through work completion, engagement, and attendance records.
  • Understand how paper-based, digital, and hybrid tracking systems can support accurate attendance reporting.
  • Identify ways to prepare documentation that supports internal review and external audit expectations.
  • Explore how synchronous instruction, tutoring, testing, and student meetings may factor into attendance tracking.
  • Discover strategies for monitoring student progress, documenting concerns, and addressing lack of engagement.
  • Learn how regular check-ins, student accountability, and relationship-building can help mitigate absenteeism.

Video Chapters

  • 00:00 Welcome and Introductions
  • 00:19 Understanding ADA Logistics
  • 01:12 Meet the Panelists
  • 06:02 Tracking Attendance and Absenteeism
  • 12:31 Oak Park Independent School’s Approach
  • 18:48 Zoopanic Virtual Academy’s System
  • 35:39 Charter School Management Insights
  • 39:31 Introduction to Student Track Software
  • 40:21 Data Management and Verification
  • 43:36 Conference and Compliance Workshop
  • 44:01 Insights from Independence High School
  • 47:12 Tracking Student Progress and Attendance
  • 59:08 Dealing with Absenteeism
  • 01:05:10 The Importance of Independent Study
  • 01:09:04 Conference Details and Closing Remarks

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